Simply put, Cloud HR is software to organize and manage workforce records.
Cloud means that you will not or may not be installing an application on your computer.
An example of an application that you install on your computer is Adobe Reader, alternate browsers like Chrome and Firefox, cCleaner, Norton, Outlook, iTunes, Skype, etc.
Cloud applications generally run on your browser. If you don’t know what that is, think Internet Explorer or Safari. That’s the place where you use the internet. You check mail, access your bank information, search for homes, or contribute to Wikipedia with your browser application. All computers have a built in browser these days, including tablets and smart phones.
HR stands for Human Resources, also called Human Capital Management, what used to be called things like personnel or employee department. All companies have HR functions, larger companies have an entire department committed to Human Resources. HR applications deal with the functions that occur in the ‘HR bubble,’ i.e. hiring (onboarding) employees and managing the nuances of today’s employer environment, including sick time, missed days, hours worked, vacation and leave, health benefits, worker compensation, drug testing, etc.
Onboarding, or the hiring and interviewing process has become a application of it’s own, with some companies looking through thousands of resumes and managing hundreds of interviews to grow and maintain a workforce.
Many cloud applications include a pre-defined storage quota for employee documentation, such as resumes, employment applications, I-( forms, DOT forms, etc. You scan the document to your computer and upload it to the application. At Wyn Rocket HCM, you are only limited by the size of your Dropbox purchase, we offload document storage to a company that specializes in document storage, Dropbox. Wyn Rocket organizes the documents by employee and HR managers do not have the burden of managing directories and figuring out each others filing schemes, they do all their Dropbox activity through their WRbil cloud application. If IT departments are going to use the Dropbox desktop app in sync with IT managers preparing their HR department Dropbox account, they are encouraged to look into Dropbox’ Extended Version History functions. Dropbox users and even IT staff have made many documented mistakes with the Dropbox client and assumptions about how it should work.
How to avoid Dropbox Problems
Here is a simple list for IT managers on how to avoid Dropbox file deletion problems.
- Understand that whether or not you use the desktop app, if you delete a file, even by accident, everyone’s copy is deleted
- Don’t use the desktop app, to avoid one computer deleting another computers files.
- If you are going to use the desktop app, understand Extended Version History
- Even if you are not going to use the desktop app, understand Extended Version History
- In WRbil, only administrators can delete Dropbox files.
- Your primary HR admin should probably use a non-admin account on a daily basis, in case they click things by accident. Your stapler can delete a file if it is dropped on your mouse at the perfectly wrong moment.
Some cowardly people might think that there is something wrong with Dropbox. There is nothing wrong with Dropbox, put down your slide rule and your can of New Coke and follow the rules.